Work at Ten Oaks - Ten Oaks Project

we’re looking for a new Executive director

Job Summary


The Ten Oaks Project is a charitable, volunteer-driven organization that engages and connects children and youth from 2SLGBTQ+ (lesbian, gay, bisexual, trans, two-spirit, queer) identities, families, and communities.

Our ideal candidate will have significant experience working with 2SLGBTQ+ communities; 3+ years in a senior leadership role in a non-profit organization; and a deep understanding of and commitment to social justice with experience in implementing anti-racist and anti-oppressive policies, programs or frameworks.

Based in Ottawa, the Ten Oaks Project was founded in 2004 and continues to offer a variety of essential programming each year centred around our in-demand summer camps serving young people and families from 2SLGBTQ+ communities. We are guided by five core values: empowerment through play, learning by doing, social justice, collaboration and innovation, and people.

In consultation with the Board of Directors as needed, the Executive Director will lead the implementation of the Ten Oaks Project’s strategic vision and policies, guide the long-term development and financial sustainability of the organization, and provide operational leadership. The Executive Director oversees all programs and manages Ten Oaks Project staff and resources. The Executive Director also works independently and with community partners to advocate for policies and programs that strengthen 2SLGBTQ+ communities and the Ten Oaks Project’s presence in them.

The Ten Oaks Project is committed to implementing a racially and ethnically diverse, anti-ageist, gender-varied, economically-mixed, and multi-abled staff team of people from 2SLGBTQ+ identified identities, families, and communities.

In keeping with the Ten Oaks Project’s commitment to equity, applicants are strongly encouraged to self-identify in their applications. Applicants are encouraged to share accessibility needs in the application process, and every attempt will be made to accommodate them.


: Full-time permanent position

Hours of Work: 40 hours/week (1.0 FTE); flexible schedule with some evening and weekend hours required; overtime is compensated with lieu time

Location: Ottawa, ON (staff are working from home during the pandemic)

Salary: $70,000 – $80,000 / year

Benefits: Medical, dental and extended health coverage; 4% RRSP contribution; $1000 annual professional development budget; free access to Ten Oaks Project programs for immediate family. 10 paid personal/sick days and 10 vacation days to begin, with an increase to 15 vacation days at 3 years and 20 vacation days at 5 years.

Reports to: President of the Board of Directors

Years of Experience: 3+ years in a senior leadership role

Duties and Responsibilities

Strategic Planning, Development, and Leadership (10%)

  • Oversee the development and implementation of annual and strategic organizational goals, as well as performance monitoring systems, in order to fulfill the mission of the Ten Oaks Project.
  • Analyze gaps in programs and services, and develop plans to address them according to best practices.
  • Serve the Board’s decision-making through the provision of administrative support, accurate reporting on programs, statistics, and professional advice. As it relates to programming, this relies on a strong relationship with the Programs Manager and a strong understanding of strategic and policy decisions that require Board of Directors approval.

Financial and Fundraising Management (50%)

  • Oversee the coordination of the development and execution of a fundraising strategy to secure long-term sustainable funding. This includes chairing the Fundraising Committee and leading the development of grant applications, individual donor recruitment and stewardship campaigns, corporate donations, sponsorships, and event-based fundraisers.
  • Provide recommendations and support to the Treasurer of the Board by drafting the annual budget, charitable return, and leading work on the annual audit.
  • Ensure the sound financial management of the organization through the implementation of appropriate financial processes and controls, including working with the bookkeeper, administering payroll, monitoring monthly financial statements and financial records, and supervision of the Programs Manager.

Human Resources (10%)

  • Build a progressive, upbeat, and dynamic work climate and team culture that attracts, retains and motivates a diverse complement of paid and volunteer staff and community partners.
  • Facilitate the development and ongoing management of paid staff recruitment, training, development, guidance, evaluation, recognition, retention, and celebration.
  • Develop succession strategies to ensure program viability and sustainability.
  • Support the work of the Board of Directors and Committees as required, including attending meetings and sitting on Committees as needed.

Communications and Community Engagement (10%)

  • Develop and maintain credible and productive relationships with the media, community partners, and the broader community, promoting a strong positive profile of the organization through public speaking engagements, representation at community events, and acting as a spokesperson for the Ten Oaks Project.
  • Oversee the development of online community engagement and outreach plans and strategies, along with the scheduling and maintenance of the Ten Oaks Project’s website and social media accounts.
  • Work with the Community Engagement Coordinator and Committee to develop community engagement and outreach plans and strategies (including events throughout the year for children and youth of 2SLGBTQ+ communities, such as the monthly Trans Children and Youth Swim Night, Shaping Parenthood, and events for Family Day and Ottawa Pride).

Program Oversight (20%)

  • Support the Programs Manager in the execution and evaluation of all Ten Oaks Project programs, analyzing trends in the programs, identifying issues, and developing and recommending solutions to the Board of Directors.
  • Support the Programs Manager in the development, implementation, and regular review of program policies and procedures to ensure compliance with professional standards, health and safety, insurance requirements, and best practices.
  • Develop strategic partnerships and memoranda of understanding with allied organizations and institutions that support the Ten Oaks Project programs.
  • Be present at camp programs in a capacity that supports the decision-making and leadership roles of paid and volunteer staff.

Required Knowledge, Skills and Abilities

  • Strong understanding and commitment to the values and mission of the Ten Oaks Project, social justice, anti-oppressive and anti-racist practices, youth engagement, confidentiality, and complex boundary navigation.
  • Strong and effective leadership style with emphasis on collaboration, innovation, compassion, and empathy.
  • Excellent interpersonal and relationship management skills, with the ability to inspire, motivate, and support others.
  • Skilled at identifying core problems, resolving conflicts, and managing detail-oriented projects.
  • Demonstrated capacity to work in a organized, productive, and time efficient manner, often in fast-paced environments where multiple priorities must be balanced and decisions must be made confidently with little or no opportunity for consultation.
  • Strong written and oral English skills with a capacity to communicate in an accessible, engaging manner.
  • Proficient in using Microsoft Office, email, and social media, and willingness to learn Contact Record Management (CRM) programs.


  • Experience working with 2SLGBTQ+ communities in a paid or volunteer capacity.
  • 5+ years of progressive relevant experience in the non-profit sector, including a minimum of 3 in a senior leadership role, where work has included strategic planning, work-planning and evaluation, financial management, fostering stakeholder relations, fundraising , communications and marketing, program management, volunteer coordination, and human resources management.
  • Experience incorporating social justice, anti-oppressive, and anti-racist values into work.
  • Relevant education and/or experience that demonstrates the candidate’s foundation in the work skills identified above.
  • Valid Class “G” Ontario Drivers License, or equivalent.

Physical and Mental Demands

  • Ability to work at a computer for relatively long periods of time (breaks and self-care are strongly encouraged).
  • Work from home and/or in office while providing guidance, management, and supervision to paid and volunteer staff teams. Office is on the ninth floor of a building with an elevator and accessible all-gender washroom.
  • Ability to set and maintain boundaries: this can be emotionally intense work and the Executive Director must access support in ways that do not violate confidentiality.

To apply….

Submit a cover letter and your resume by email to the Hiring Committee by 5:00 PM on May 19, 2021. We are grateful for all interest in this position, and only candidates selected for an interview will be contacted.