Register - Ten Oaks Project

registration

It is with a very heavy heart that we announce we are cancelling all overnight camp programs this summer. We know that this news is very hard for our camper families to hear for a second year in a row. Over the past year, we have strived to make overnight camp a reality again but due to the ongoing pandemic, public health restrictions, our host site deciding to not run overnight camps (including for renters like us), and no guarantee from the provincial government that overnight camps will be allowed to run, we believe this is the best decision to ensure the health and safety of our campers, staff, and the Ten Oaks community. This decision has come after months of discussing and investigating alternatives and waiting for provincial guidelines; unfortunately, there are too many obstacles in our path to operate overnight camps this summer.

HOWEVER! We are excited to be offering alternative programming in the form of two weeks of day camp in Ottawa at a farm and forest school! Day camp (or, as we’re calling it, Camp Ten Oaks – Day Camp Edition!) will be run in partnership with Out to Play, and will run from July 5-9 and August 23-27. Registration is OPEN, and we are giving priority for spots to campers who were already registered for an overnight session of Camp Ten Oaks. If we receive more applications than we have spaces for, we will be prioritizing BIPOC and transfeminine campers, and then drawing names for spots. We will begin processing applications from new campers on June 8 (but feel free to submit them earlier!).

We’re excited to create a new kind of intentional magic for our campers this summer, and can’t WAIT to reunite for overnight camp in 2022!

camper waitlist

The Ten Oaks Project is committed to implementing a racially and ethnically diverse, anti-ageist, gender-varied, economically-mixed and multi-abled camper and volunteer population from 2SLGBTQ+ identities, families, and communities. For campers that are added to our waitlist, we will prioritize giving spots to BIPOC (Black, Indigenous, and people of colour) and transfeminine children and youth.

Fees for Camp Ten Oaks

The fee for Camp Ten Oaks (Day Camp Edition) is $355 per camper.

The Ten Oaks Project is committed to ensuring that all children and youth can attend our summer camp programs.  No camper will be turned away because of lack of funds. We know that every family’s budget is different, and so we offer tiers of fees for Camp Ten Oaks to help cover the costs of those who need financial support. To help us make Camp Ten Oaks accessible to more campers, please select the tier that best reflects your family’s budget when you register your child for camp.

  • Tier 1: $355
  • Tier 2: $250

We also offer families flexible payment arrangements including monthly instalment payments.

A deposit of 10% of the amount agreed upon must be paid within 30 days of completing registration or confirmation of your subsidy to confirm a place at camp for the current summer.

Camp fees must be paid in full OR post-dated cheques for the full fee must be sent to the Ten Oaks Project by the first day of camp. Post-dated cheques must be dated no later than December 31. Camp fees must be paid in full (matching the amount agreed upon by the family and the Ten Oaks Project) by December 31 in order for a family to retain their spot(s) at camp next summer.

Once we’ve confirmed your fee/subsidy amount, you can pay online with a credit card or send us payment directly. Please make all cheques payable to the Ten Oaks Project. Any payments returned due to insufficient funds are subject to a $30 administration fee.

fee subsidy is available

Subsidies are determined using a sliding scale fee that is based upon your needs, financial capabilities and an agreement that is acceptable to both you and the Ten Oaks Project. We consider special circumstances when providing assistance. Because the dollars available to provide financial assistance are limited, we will determine eligibility and percentage of financial assistance on an individual family basis.

To apply for a subsidy, select the “Apply for Subsidy” option on our registration form under the “Fee Tier” drop down menu, and fill out the questions for the “Subsidy Application” portion of the form.

refund and cancellation policy

All cancellations or refund requests must be submitted to the Ten Oaks Project in writing by email. Refunds for camp fees will be made less a $30 processing fee.

  • 100% of the camp fee is refundable until 30 days before the start date of your camp session
  • 50% of the camp fee is refundable until 15 days before the start date of your camp session
  • 20% of the camp fee is refundable until seven days before the start date of your camp session

No refunds will be issued after June 30, except in exceptional circumstances.

No refunds are issued if a camper is required to leave camp early for medical reasons or is asked to leave the camp program for behavioural reasons.