Dates and fees
Here is some basic information you need to know about our summer camp program.
Assuming no changes due to COVID-19 restrictions, CTO East will take place from July 30 – August 5, 2023, and CTO West will take place from August 25 – August 31, 2023.
The fee for Camp Ten Oaks is $1,450 per camper.
The Ten Oaks Project is committed to ensuring that all children and youth can attend our summer camp programs. No camper will be turned away because of lack of funds. We know that every family’s budget is different, and so we offer four tiers of fees for Camp Ten Oaks to help cover the costs of those who need financial support. To help us make Camp Ten Oaks accessible to more campers, please select the tier that best reflects your family’s budget when you register your child for camp.
- Tier 1: $1,600 (full camper fee + tax-deductible donation of $150 to help us offer subsidies to other campers)
- Tier 2: $1,450 (full camper fee)
- Tier 3: $1,200
- Tier 4: $895
We also offer families flexible payment arrangements, including monthly instalment payments.
A deposit of 10% of the amount agreed upon must be paid within 30 days of completing registration or confirmation of your subsidy to confirm a place at camp for the current summer.
Camp fees must be paid in full OR post-dated cheques for the full fee must be sent to the Ten Oaks Project by the first day of camp. Post-dated cheques must be dated no later than December 31. Camp fees must be paid in full (matching the amount agreed upon by the family and the Ten Oaks Project) by December 31 in order for a family to retain their spot(s) at camp next summer.
Once we’ve confirmed your fee/subsidy amount, you can pay online with a credit card or send us payment directly. Please make all cheques payable to the Ten Oaks Project. Any payments returned due to insufficient funds are subject to a $30 administration fee.
Fee subsidy is available
Subsidies are determined using a sliding scale fee that is based upon your needs, financial capabilities and an agreement that is acceptable to both you and the Ten Oaks Project. We consider special circumstances when providing assistance. Because the dollars available to provide financial assistance are limited, we will determine eligibility and percentage of financial assistance on an individual family basis. We have dedicated subsidy funding for Black, Indigenous and other campers of colour, so please self-identify as appropriate.
To apply for a subsidy, select the “Apply for Subsidy” option on our registration form under the “Fee Tier” drop down menu, and fill out the questions for the “Subsidy Application” portion of the form.
Refund and cancellation policy
All cancellations or refund requests must be submitted to the Ten Oaks Project in writing by email or mail. Refunds for camp fees will be made less a $30 processing fee.
- 100% of the camp fee is refundable until June 1.
- 50% of the camp fee is refundable until June 15.
- 20% of the camp fee is refundable until June 30.
No refunds will be issued after June 30, except in exceptional circumstances.
No refunds are issued if a camper is required to leave camp early for medical reasons or is asked to leave the camp program for behavioural reasons.
The Ten Oaks Project values the health and safety of all staff, volunteers and program participants. Our primary consideration with this policy is to reduce the risk of contracting COVID-19 while working for, volunteering for or attending a program run by the Ten Oaks Project.
In the face of evidence demonstrating that the COVID-19 vaccination is an effective measure in reducing the risk of transmitting the virus, and in order to minimize risk to staff, volunteers, campers, and their families, the Ten Oaks Project is requiring all staff, volunteers and participants in in-person programs to be up-to-date with COVID-19 vaccinations.