Work at Ten Oaks - Ten Oaks Project

Work at the Ten Oaks Project

We have received funding from Canada Summer Jobs and are hiring a summer Programs Assistant! The anticipated start date is June 4, 2018.

To apply, please submit your resume and cover letter by email to Hannah McGechie, Executive Director, by 11:59 PM EST on May 13, 2018. We plan for interviews to take place in-person in Ottawa the week of May 14, 2018. Please note that only those selected for an interview will be contacted.

We are committed to implementing a racially and ethnically diverse, anti-ageist, gender-varied, economically-mixed and multi-abled staff team of people from LGBTQ+ identities, families, and communities. We encourage applicants to self-identify.

Job Opportunity: programs assistant


Position: Eight-week contract position
Hours of Work: 30 hours/week; flexible schedule with some evening and weekend hours required
Location: Ottawa, ON
Salary: $14.00/hour
Reports to: Executive Director
Applicant restrictions: As per Canada Summer Jobs funding restrictions, applicants must be full-time students between the ages of 15-30 intending to return to their studies in the Fall of 2018

Job Summary

The Programs Assistant will work closely with the Programs Manager to plan and deliver the Ten Oaks Projects summer camps for the children and youth of LGBTQ+ identities, families, and communities.

Duties and Responsibilities 

  • Help register campers and collect forms, fee payment, and subsidy applications
  • Help plan and execute camp staff orientations
  • Organize camper meet and greets pre-camp
  • Help with supply inventory and purchasing
  • Contribute to camp program planning, delivery, and evaluation
  • Work with camp staff to offer support in program and intentional magic development
  • Support planning and delivery of events for Ottawa Pride Week and other community events / projects (such as the monthly Trans Children and Youth Swim)
  • Develop and maintain a professional working relationships with campers, staff, volunteers, parents, rental campsite staff, and all other stakeholders
  • Other administrative tasks as they arise (printing, photocopying, scanning, fielding phone and email inquiries, etc.)

Required Knowledge, Skills, Abilities and Experience

  • Experience doing detail-oriented work, taking initiative, working independently, and remaining organized, productive, and time efficient
  • Ability to make decisions confidently when consultations are not possible
  • Experience working with LGBTQ+ communities in a paid or volunteer capacity
  • Experience working in camp-based or child and youth programs in a paid or volunteer capacity is an asset
  • Strong understanding and commitment to social justice, anti-oppressive practices, youth engagement, confidentiality, and complex boundary navigation
  • Strong written and oral English skills with a capacity to communicate in an accessible manner
  • Strong skills in: communication, interpersonal relations, conflict resolution, problem solving, and leadership
  • Demonstrated patience, compassion, non-judgmental attitude, and empathy when connecting with volunteers and program participants
  • Proficient in using Microsoft Office, email, and social media and willingness to learn Contact Record Management (CRM) programs

Physical and Mental Demands

  • Must be able to work at a computer as well as in rustic camp settings for relatively long periods of time (breaks and self-care are strongly encouraged)
  • May choose to work from home as well as in the office when camp programs are not in session; must be able to work productively with little supervision, and be aware of what sort of work environment will be the healthiest and most productive
  • Must be able to set and maintain boundaries. This can be emotionally intense work; if candidate is a member of an LGBTQ+ community, they must get support in ways that do not violate confidentiality